Assistant City Clerk

Position Number: 15/24 (Repost)

Position Title: Assistant City Clerk

Report To: City Clerk

Business Division: Legislative

Pasting Date: May 07, 2024- open until filled.

Summary: Under the direction of the City Clerk and working in a team environment, the Assistant City Clerk is responsible to provide leadership in establishing and maintaining consistent practices to ensure the Corporation adhere to its legislative responsibilities, particularly with respect to analysis of legislation, bylaws, policies, and procedure.

  • Duties Include:
    Serve as Secretary to various Boards and Committees, as assigned from time to time. This may include in-camera meeting considering personal matters and confidential commercial activities.
  • Preparing Council and Committee agendas in accordance with Bylaw requirements.
  • Attending council meetings (evenings) and recording decisions in accordance with Bylaws and legislations in absence of City Clerk.
  • Responsible for drafting and processing all correspondence from Council meeting as requested by City Clerk.
  • Maintain original council minute files and prepare for yearly storage.
  • Researching and drafting reports for the consideration of Council and its Committees including recommendation for a course of action.
  • Providing procedural information to Council, Committees and Administration on procedures and approval processes in absence of City Clerk.
  • Provide research for background information as required for the implementation and review of by and legislative requirements.
  • Serving as LAFOIPP coordinator, assisting the LAFOIP Privacy Officer (City Clerk), in developing and implementing LAFOIP related policies, training, procedures and
    guidelines for the collection, use, access and disclosure of corporate records. Under the direction of the LAFOIP Privacy Officer (City Clerk), reviewing requests for record disclosure, including sensitive personnel or commercial documents. Acting as LAFOIP Privacy Officer (City Clerk), in his/her absence.
  • Assisting the City Clerk in performance of election planning activities involving City and School Board elections. Acting as Returning in the absence of the City Clerk.
  • Planning, organizing, and monitoring the activities of the Clerk’s Office, and the performance of Council Support and Committee Support position assigned to him/her.

NOTE: The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally performed outside of the listed duties above. (Other duties as assigned)


  • Business Administration or Public Administration Degree or Local Government Administrators Course and an Advanced Certificate of Qualification, plus 3 year’s progressively responsible municipal government experience; or
  • 2-5 Years’ progressively responsible LAFOIP or FOIP
  • Proficiency in Computer Software (MS Office and Adobe Pro)
  • Valid Class 5 Drivers License

Experience and Additional requirements:
2-5 years of Municipal Experience including supervisory experience

Application Deadline
Closing deadline does not apply. This vacancy is opened until filled.

Please note: All applications must clearly identify the desired position. Please include the Posting Number and Position Title in the subject line of your submission.

The City of Estevan offers a competitive salary and an outstanding benefits package.

For further information or to apply, please contact:

Saazia Malik, Human Resources
1102-4th Street
Estevan, SK S4A 0W7

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.